In today’s diverse market of office spaces, making the right choice for your business can be challenging. If a serviced office is on your radar, it’s crucial to engage directly with the serviced office provider and ask specific questions.
These 7+1 questions we’ve compiled are essential guidelines to help you find a flexible office that aligns with your business needs.
What types of licensing agreements are offered?
When discussing licensing agreements with a serviced office provider, consider the flexibility they offer, a key reason businesses opt for these spaces. Evaluate your needs, whether short-term or long-term, as some providers, like DBH, allow lease adjustments ranging from one month to several years to suit diverse business requirements.
What is included in the lease?
When inquiring about what’s included in the lease of a serviced office, compile a list of your specific needs and clarify if they’re included in the price. Probe into details such as the availability and cost of meeting rooms, parking spaces, bathroom amenities like toiletries, on-site shower facilities, and kitchen usage.
Compare the workstations allocated for one person when choosing a shared office provider. For example at DBH, we offer 10m2 workstations in gross, with a net space of 5m2. In a 20m2 dedicated office, you’ll find four workstations and an extra 20m2 area is added where other facilities like meeting rooms, restrooms, and common areas are located. This configuration offers almost 40% more space compared to many shared offices in the area, making DBH flex office solutions not only larger but also more accommodating and convenient for any business needs.
Is the place well-equipped?
Evaluating whether a serviced office is well-equipped is vital for business success, as technology and equipment are essential in supporting employee productivity and workforce management, as also stated by the Boston Consulting Group. Undertaking this task independently can be costly, time-consuming, and labor-intensive.
DBH flex offices address these needs by offering technically-equipped meeting rooms with necessary devices, fully furnished workstations, high-performance copiers and scanners, along with a broadband internet network and IT support, ensuring a comprehensive and ready-to-use office environment for businesses.
How is maintenance and daily office management handled?
In traditional office settings, the company is usually responsible for arranging maintenance and daily office management. In contrast, flexible offices often provide these services, including front desk support. Choose a serviced office where reception support is comprehensive during working hours.
How convenient is the location?
When assessing the convenience of a serviced office’s location, consider its proximity to public transport, restaurants, and other essential facilities. Evaluate if it’s centrally located and easily accessible by bicycle or car, tailoring to what matters most to your team.
Additionally, don’t overlook the safety of the area, as it’s a vital aspect of your team’s daily commute and overall well-being.
Discover more about how an office with ideal location supports business’ success.
Are there opportunities for networking or collaborations with other businesses in the building?
Such interactions foster a community environment, leading to potential business partnerships, idea exchanges, and skill sharing. Regular meetups with other businesses in common areas can create a supportive professional network, essential for problem-solving and staying informed about industry trends. This community aspect often leads to a more dynamic and inspiring work environment, beneficial for employee morale and engagement.
Can the office space be customized?
Customization can create an environment that reflects your company’s culture and values, while also optimizing the space for your team’s work style and requirements. A flexible layout that can be modified to support various types of work, such as project work, brainstorming, or coding can enhance productivity and collaboration, making it a key factor in choosing the right office space.
+1 Are there any hidden costs?
When considering office space, whether flexible or traditional, understanding the financial implications is crucial. It’s important to ask about any hidden costs to ensure precise financial planning for months or even years ahead.
DBH offers transparent, all-inclusive pricing, where all related costs are consolidated into a single monthly service fee. This approach simplifies budgeting and eliminates unexpected expenses, providing clarity and stability in financial planning.
Curious to see how flex office solutions are implemented in reality? Learn more about H2Offices in Budapest.